Track every payment. Automate every reminder.
Complete payment dashboard with automatic deposit and balance requests. Never miss a payment again.
$1.24M
This year
$890K
Collected
$245K
Awaiting payment
$32K
Past due date
94%
+3% vs last year
Payment History
| Payment ID | Client | Villa | Type | Amount | Method | Status | Date |
|---|---|---|---|---|---|---|---|
| PAY-2024-0892 | James Anderson CTR-2024-1247 | Villa Soleil Dec 15-22 | Deposit | $8,550 | Bank Transfer | paid | Dec 6, 2024 |
| PAY-2024-0893 | Sophie Martin CTR-2024-1248 | Villa Azure Dec 18-25 | Full Payment | $24,000 | Credit Card | paid | Dec 5, 2024 |
| PAY-2024-0894 | Marcus Weber CTR-2024-1249 | Villa Coral Dec 20 - Jan 3 | Deposit | $19,500 | Pending | pending | Due: Dec 10 |
| PAY-2024-0895 | James Anderson CTR-2024-1247 | Villa Soleil Dec 15-22 | Balance | $19,950 | Pending | pending | Due: Nov 15 |
| PAY-2024-0896 | Elena Rossi CTR-2024-1250 | Villa Palme Dec 26 - Jan 2 | Deposit | $9,600 | Credit Card | failed | Dec 4, 2024 |
Upcoming Payments
James Anderson
Balance due Nov 15, 2024
$19,950
5 days
Marcus Weber
Deposit due Dec 10, 2024
$19,500
30 days
Elena Rossi
Deposit due Dec 12, 2024
$9,600
32 days
David Chen
Deposit due Dec 20, 2024
$8,550
40 days
Record Manual Payment
Drop file or click to upload
Automatic payment reminders
Set your deposit percentage and balance due date. The CRM handles the rest — automatic payment requests, follow-up reminders, and instant notifications when payments arrive.
Payment Settings
Automated: The system will send payment requests and reminders based on these settings. All partners are notified of confirmed payments.
Never miss a payment again
Automatic reminders. Complete tracking. Full visibility.
Frequently Asked Questions
What payment methods are supported?
Guests can pay by credit card (Visa, Mastercard, Amex) or bank transfer. Stripe integration handles card payments securely. You can also manually record cash or check payments. All methods are tracked in one dashboard.
How do automatic payment reminders work?
Set your schedule: deposit due on signing, balance due 30 days before arrival. The system sends reminders automatically - 7 days before, 3 days before, and on due date. No more chasing payments manually.
Can I see a forecast of incoming payments?
Yes! The dashboard shows payments due this week, this month, and beyond. Plan your cash flow with confidence. See exactly when each balance payment is due across all your bookings.
How are partial payments handled?
The system tracks deposits and balances separately. If a guest pays in installments, each payment is recorded against the contract. You always know exactly how much is received and how much is outstanding.
What about refunds and cancellations?
Record refunds with a few clicks, specifying the reason and amount. The booking status updates, financials adjust, and you have a clear record. Cancellation policies are enforced as defined in your contract.
Explore all features
Discover all the tools that make VillaCRM the complete solution for St Barth villa management.